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2025 ZENHAWX LAN PARTY AGENDA

Date: September 14, 2025

Time: 11:00 AM – 8:00 PM

Location: Steeple on Main, Maple Plain, MN

Requirements for Participants

Bring:

  • Computer
  • Monitor
  • Mouse & Keyboard
  • Headset (Headphones w/ Microphone)
  • Power Cords
  • Video and Audio Cables

Provided:

  • Network Equipment (Ethernet cables, Network switch, Router)
  • Tables and Folding Chairs
  • Refrigerator (coordinate food items with Roost)
  • Smoking Area

Event Overview

  • Event Name: 2025 ZENHAWX LAN PARTY
  • Date: September 14, 2025
  • Location: Steeple on Main, Maple Plain, MN
  • Duration: 11:00 AM – 8:00 PM
  • Fee: [TBD]

Pre-Event Preparation

2–4 Weeks Before the Event:

  • Confirm venue booking, catering, and seating arrangements.
  • Send out invitations and confirm RSVPs.
  • Create a network diagram for the setup (routers, switches, etc.).
  • Arrange necessary equipment: cables, tables, chairs, extension cords.
  • Print or prepare schedules and tournament brackets.

Day Before the Event:

  • Test equipment and network setup (ensure connectivity and speed).
  • Finalize the list of participants and their required gear.
  • Stock up on food, drinks, and prizes.

Event Day Schedule

Setup:

  • 11:00 AM – 12:00 PM
    • Set up tables, chairs, and gaming stations.
    • Configure the network, internet, and test connections.
    • Arrange prizes, giveaways, or certificates.

Attendee Setup:

  • 12:00 PM – 12:30 PM
    • Confirm attendee gear (PCs, monitors, peripherals).
    • Ensure communication tools (Discord, etc.) are working.
    • Distribute event schedules and rules.

Gaming Sessions:

  • 12:30 PM – 1:20 PM: PUBG Casuals
  • 1:20 PM – 1:30 PM: Break
  • 1:30 PM – 2:20 PM: PUBG Regular
  • 2:20 PM – 2:30 PM: Break
  • 2:30 PM – 3:20 PM: PUBG Customs (Intense 4v4)
  • 3:20 PM – 4:30 PM: Extended Break
  • 4:30 PM – 5:20 PM: PUBG Customs (Regular 4v4 Tournament)
  • 5:20 PM – 6:00 PM: Dinner Break
  • 6:00 PM – 7:20 PM: PUBG Customs
  • 7:20 PM – 7:30 PM: Break
  • 7:30 PM – 8:00 PM: PUBG Customs (Car-shots only)

Tournaments/Competitions:

  • Categories:

    • Most Wins
    • Most Kills
    • Best Move
    • Best Team

  • Team Setup:

    • Two team leaders will be selected (determined by ChatGPT).
    • Team leaders will do a schoolyard pick for team members.
    • Teams will compete in a best-of-5 format.

End of Session:

  • 8:00 PM
    • Announce tournament winners.
    • Distribute prizes, trophies, and acknowledgments.
    • Begin breakdown of gear, tables, and chairs.

Post-Event Tasks

  • Clean and organize equipment for future events.
  • Collect feedback from attendees for improvements.
  • Share event highlights (photos, videos, results) on the group’s website, Discord, and Steam group.

Checklist

Network:

  • Routers, switches, Ethernet cables, backup Wi-Fi.

Power:

  • Power strips, extension cords, surge protectors.

Gaming:

  • PCs, consoles, peripherals, game licenses installed.

Food & Drinks:

  • [Coordinate with Roost for food items and arrangements.]

Comfort:

  • Tables, folding chairs, adequate lighting, ventilation/AC.

Extras:

  • Trophies, prizes, event banners, name tags, tournament boards.
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